Any payment transactions made to Kubota must include a payment advice submission.
This can be done Via Dealer Online>Dealer account>New payment advice.
| Number | Summary | Description |
| 1 | Payment advice number | This will be auto filled once saved. This is the Kubota payment advice number |
| 2 | Currency |
This listed the currency that payment will be made in NOTE this is not editable by the dealership. If this needs updating please speak with the Kubota accounts team. |
| 3 | Payment Date | This is the date that payment is expected to be made |
| 4 | Payment Method | This listed how you will be making the payment to Kubota Select type from drop down |
| 5 | Cheque number | If paying pay cheque please include the cheque number for Kubota reference |
| 6 | Status | Displays the status of the payment advice to Kubota |
| 7 | Comments | Include any free text comments you would like to inform Kubota or keep as a dealer refence |
| 8 | Save | Click save once ready to see and add outstanding invoices |
| Number | Summary | Description |
| 1 | Submit payment advice | This is used once your are ready to notify Kubota that payment is about to made on the selected lines on point 11 |
| 2 | Actions | Click this do display “submit payment advice” OR “Delete Payment advice” |
| 3. | New | Click New to create a new payment advice. |
| 4. | Export to PDF | Export a summary of all payment advice lines into a PDF as a payment advice document |
| 5. | Help | Find help about how to submit a Payment advice |
| 6. | Display pen payment advice | This will display all open payment advices that are not yet submitted to Kubota |
| 7 | Edit / View mode | Click If you wish to make any changes to the payment advice |
| 8 | All Due | Clicking this will add all Due and overdue payment into your payment advice lines table |
| 9 | SP Due | Clicking this will add only your Due and overdue spare parts payment into your payment advice lines table |
| 10 | Delete | Remove all lines in the payment advice lines table |
| 11 | Payment advice lines | This will show all the selected payments that will be submitted to Kubota once completed |
| 12 | Outstanding document | This shows all outstanding invoices that are pending to be made to Kubota and can be added to the payment advice lines table |
| 13 | Type | The type of document/invoice. |
| 14 | Accounting document | The document/invoice number. |
| 15 | Document Date | The document/invoice date. |
| 16 | Due Date | The invoice due date. |
| 17 | Sales Document | The sales document number (if the invoice relates to a sales order). |
| 18 | Dealer Order No | The dealer order number. |
| 19 | Reference | A document reference number. |
| 20 | Amount | The total value of the document/invoice. |
| 21 | Outstanding | The outstanding amount still payable on the invoice. This will be less than the invoice value if partial payments have been made. |
| 22 | Add to payment | Click to allocate an invoice into the payment advice. This invoice will then be removed from outstanding documents. |
| 23 | Comment | Allows you to enter a free text comment to each line. |
| 24 | Curtail | Indicates if an line is entitled to be curtailed. For more information, please reference to the Kubota sales policy |
| 25 | Remove line | Removes the selected line from the Payment advice table and returns the line to the outstanding document table |
| 26 | Total | Shows the total amount per table |